Governance Forms and Records

If anyone is in immediate danger, contact the appropriate emergency or child-protection authority first.

Reporter name or “Anonymous”
Email address (optional)
Telephone / WhatsApp (optional)
Relationship to the ministry or programme Beneficiary/familyVolunteerStaff/leaderPartner/donorVisitor/publicPrefer not to say
Date of concern or incident
Location or programme
Person at risk (use initials where possible)
Describe only what you saw, heard or were told
Immediate protection or action already taken
Current urgency Immediate dangerUrgent safeguarding concernNon-immediate concern
Security check: What is 2 + 3? 2 + 3?
I confirm that this report is made honestly and I have read the Privacy Policy.

You may identify yourself or submit as “Anonymous.” Do not use this form instead of emergency services.

Name or “Anonymous”
Email address (optional)
Telephone / WhatsApp (optional)
Matter concerns Theos Transforming MinistriesDoruka MinistriesDonation or financeSafeguardingVolunteer or staff conductPrivacy/data protectionOther
Date or period concerned
Person, programme or location involved
Complaint or suspected wrongdoing
Evidence available (do not send passwords or PINs)
Action already taken or requested
May we contact you? YesNoNot applicable — anonymous
Security check: What is 2 + 3? 2 + 3?
I confirm this report is made in good faith and I have read the Complaints and Whistleblowing Procedure.

Adult / parent / guardian full name
Email address
Telephone / WhatsApp
Person represented (full name or child initials)
Relationship SelfParentLegal guardianOther authorised representative
I permit the following PhotographsVideoAudioWritten testimony
Approved channels Official websiteSocial mediaPrinted reportsPartner reportsChurch/ministry presentations
Name display preference Full name may be usedFirst name onlyInitials onlyNo name
Restrictions or special instructions
Security check: What is 2 + 3? 2 + 3?
I have read the Photograph and Testimony Consent Policy and give informed consent for the selections above.

Full name
Email address
Telephone / WhatsApp
Location
Volunteer role or area of interest
Emergency contact name and number
I have read and agree to follow the Volunteer Code of Conduct.
I have read and agree to follow the Child Safeguarding Policy.
I will protect confidential information, report concerns promptly and use ministry property and communication channels only as authorised.
Typed acknowledgement (enter your full name)
Security check: What is 2 + 3? 2 + 3?

Donor full name
Email address
Telephone / WhatsApp
Organisation (optional)
Donation date
Amount
Currency UGXUSDAEDEURGBPOther
Payment channel Bank transferMTN Mobile MoneyAirtel MoneyMomo lineCashOther
Transaction reference
Intended programme or purpose
Additional note
Security check: What is 2 + 3? 2 + 3?
I confirm these details are accurate and have read the Donation and Refund Policy.